AI Usage Policy

How We Use AI at Axiom Planning

At Axiom Planning, we embrace technology that enhances the quality, speed, and reliability of our planning services. Artificial Intelligence (AI) is one of the tools we integrate behind the scenes to improve efficiency while maintaining the high professional standards and personal service our clients rely on.

Here’s how we responsibly and effectively use AI in our planning consultancy work:

Supporting (Not Replacing) Human Expertise

AI does not replace our expert team of chartered planners. Our planners remain firmly in control of all advice and decision-making. Every piece of advice we provide is based on professional judgment, planning law, policy interpretation, and local context.

AI is used in limited, controlled ways to assist with analysis, research, and internal processes.

Practical Use of AI in Our Operations

We use AI in the following supportive areas:

  • Document Preparation & Drafting
    AI helps streamline initial drafts of certain planning documents, such as statements of community involvement, covering letters, or standardised report sections, freeing up more time for our team to focus on case-specific planning matters.

  • Research Assistance
    We use AI tools to help scan national and local planning policy databases more quickly, identify precedent cases, or summarise relevant appeal decisions for internal reference.

  • Administrative Efficiency
    AI assists with routine tasks such as transcription of meeting notes, drafting project summaries, or categorising correspondence, helping us maintain accuracy and reduce turnaround times.

Responsible & Ethical Use

We take a cautious and professional approach to all AI use:

  • Client Confidentiality Comes First
    We do not input confidential project details, client names, or sensitive site data into any AI tools unless they are securely hosted, GDPR-compliant, and under strict access control.

  • Human Oversight Always
    Any AI-supported content is always reviewed and approved by a qualified team member before being issued.

  • Transparency & Integrity
    We are committed to clear and open communication. If AI has supported a document’s production, we’re happy to explain where and how it contributed.

If you have any queries regarding any of the above, please feel free to email us at hello@axiomplanning.co.uk